Applies to: OnCAFE

Summary

Before enrolling any controllers into the OnCAFE platform, it is required to pre-configure Locations and Areas. This article outlines the process for creating a new location within the OnCAFE system.

IMPORTANT: Your organization must be registered prior to performing 
the steps in this article.

Creating Locations

To create a location:

1. Log in to OnCAFE with Administrator or Advanced Role Privileges.
    
2. From the navigation bar on the left, select System > Locations & Areas.
   
   
    
3. Click Create Location.
   
   
    
4. Enter required location details.
   
   
   
   Location Name – descriptive name of the physical site
   Timezone – select the appropriate time zone for local scheduling
   Address – full physical address of the location
   Location Contact – assign an identity as the primary contact (optional)
   Description – additional notes or purpose context (optional)
    
5. Click Create to finalize and save the new location.

Creating a New Area

To create a new area:

1. From the navigation bar on the left, select System > Locations & Areas, then click List View. 
   
   
    
2. Use the search box to find the location.
    
3. Next to the desired location, click Setup Areas. 
   
   
    
4. Click Create Area.
   
   
    
5. Enter the area information.
   
   
   
   Area Name – name that represents the space or section (required)
   
   Description – notes about the purpose of the area (optional)
    
6. In the Assign Doors to this Area section, use the search box or click Add All to add doors.
    
7. Click the orange Plus icon next to the door(s) you want to include.
   
   Once added, the door(s) appear on the right side of the screen.
    
8. Click Next.
    
9. In the Unlock Schedules section, click Set Schedule (optional, but recommended).
   
   
    
10. Choose from Default or Preconfigured schedules. If no schedule is selected, the doors will remain locked 24/7.
    
    
     
11. Review your configuration and click Create to save the new area.

IMPORTANT:
Areas can be edited or removed anytime from the Locations & Areas menu.
Schedules control when doors in the area unlock automatically.
Entities can belong to Multiple Areas.
Currently there is no nesting Areas inside Areas.